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Q&A with Mahyar Kargaran

Exclusive Trusted Magazine Q&A with Mahyar Kargaran , Chief Operating Officer.

What are the first steps an organization should take when aiming to create a more stimulating and productive work environment? 

Many steps can be taken to enhance productivity of working environment the first one is to take proper breaks. It is vital to combine moments of intense performance with moments of relaxation or more mechanical tasks. The next one would be attaching importance to relationships. To feel comfortable at work, giving importance to time spent with colleagues through pleasant, fun, is essential. Therefore, there is no stimulus more complex for a human being with more significant potential than another human being. The last but not least is to delimit the professional role .Stimulation without organization is not functional. Employees must be clear about how far each one’s responsibilities and duties extend. This contributes not to overload themselves, not fall short, and not leave out interesting aspects of the job.  


Can you discuss any challenges you've faced in creating stimulating work environments and how you overcame them? 

Lack of  open communication .Cultivating open and effective communication is crucial when it comes to build  a healthy work environment and culture. It is quite important to create an environment where they are comfortable sharing their ideas, opinions, and questions and solving conflicts.


Ignore recognition and rewards, It is vital to assess the job and effort of each employee to motivate them with their work and reward their commitment. Actively acknowledge their value to the company, boost the group performance, and promote personal and professional growth. 

Tools and Techniques: 

 Are there specific tools or technologies you recommend to enhance the stimulation and productivity of a workspace? 

Automates and Systematizes Workflows and Processes:a lot of  applications can be used for streamlining complex workflows and processes. They have features that ease repetitive and time-consuming tasks. These include activities such as collecting and sorting information or paying bills.From marketing to operations, there are many business automation tools that can make things run more efficiently. 

Keeps Lines of Communication Open: As remote work continues to be the new normal, cloud  and mobile technologies remain essential. They help to ensure that distributed workforces have the appropriate resources to stay connected and productive.   Allows for better concentration: Since technology can take over a lot of other tasks, team can concentrate more and have longer periods of uninterrupted work. That primarily enables them to become more productive. So it’s vital to choose the right pieces of technology to fit your existing business processes, workflows, and culture. That might mean missing out on the latest productivity tools and applications to settle for more established technology. 

Facilitates continuous education: Investing in staff’s development is essential to stimulating the drive, creativity, and forward-thinking abilities necessary to stay ahead of the curve. A learning management system can empower employees to further their knowledge, skills, and talents. It can provide them with a repository of training materials and certifications. Having these resources at their disposal enables them to find novel solutions and innovations that will bring your business and customers the most value.


 How do you measure the effectiveness of changes made to create a more stimulating work environment? 

Measurements usually include surveys, tests, assessments, and observations of the activities completed. It’s also important to track the success of business outcomes. The methods managers use to measure the impact are usually a combination of quantitative and qualitative metrics.  

Quantitative measurements: A quantitative measurement process counts and records factors such as:the average time it takes for people in the company to adopt the changes,the number of people who actively apply the changes in their work All of these can be measured by counting the numbers, which means they are accurate, neutral methods. They show hard data and statistics that can’t be manipulated easily. Either people are using the new methods effectively, or they aren’t. It’s that simple. 

Qualitative measurements: A qualitative result is more subjective and harder to measure. It usually involves methods like surveys, management performance reviews, and quality assessments. Measuring the people side of change is a requirement in many companies. 

In your view, how important is personalization of workspaces, and what are some ways organizations can offer this while maintaining consistency? 

People are willing  to be happier, healthier, and more productive when they can bring other people’s view into line with their own. They want to be known. It provides them with more predictability. They know you know how to react to them, and the interactions go more easily when everyone has a good understanding of who is who. it can lead to more productivity, a sense of well-being and a stronger connection to our work. 


How can companies balance the need for stimulating environments with the diverse preferences and needs of their employees? 

In today's competitive work environments, employee wellness is an important factor in maintaining productivity, job satisfaction, and overall organizational success. Workspace personalization encompasses far more than mere aesthetics; it involves crafting a work environment that caters to individual needs, preferences, and work styles. Key elements like ergonomics, lighting, temperature, and noise levels are essential in achieving an ideal personalized workspace.

The advantages of workspace personalization are manifold: 

Enhanced Employee Comfort:  When employees have the freedom to personalize their workspace, it ensures that they can create a comfortable environment tailored to their needs. This, in turn, reduces stress levels, boosts productivity, and fosters overall well-being. 

Innovation and Continuous Improvement: 

Could you share an example where innovative design or policy significantly improved productivity in a workspace? 

Increasing business productivity is a multifaceted process. Workplace productivity is about getting the job done in the most efficient manner possible while still maintaining a level of happiness and well-being.  

Creating a more efficient, productive and innovative office requires attention to several aspects of setup and design: Individual desk setup, Overall workspace design, Elements that affect employee well-being, Company culture 


What are your top strategies for keeping the work environment stimulating over time, especially in response to changes in workforce dynamics and technological advancements? 

Build a Positive Company Culture .The type of company culture you have depends on how your organization's mission and values align with those of your employees. Your employees will help to define your company culture. With that in mind, it's important that your leaders selectively acquire talent to build a positive culture. This will allow you to effectively engage and retain those employees and ultimately improve your organizations position in the marketplace. Hiring like-minded employees is only the first piece of the puzzle. Collaborative and engaging team-based strategies should also be used when building a positive company culture. These strategies include: Communicating expectations for the entire organization, Setting team goals, Promoting cohesive communication strategies, Leveraging team member strengths. Enabling your diverse group of employees to work together will lead to professional and interpersonal relationships. These relationships will benefit your organization. These relationships lead to higher employee engagement. Engagement opens doorways to innovative ideas and knowledge sharing, and ultimately, a stimulating work environment. Promote Autonomy for All Employees 

Engaging employees through a stimulating work environment isn't just about your company culture. It's also about giving them the freedom to perform their role in a productive and stimulating way. A great way to do this is through promoting autonomy for all employees. 

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